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PipelineThe Cashewleads method

Pipeline Health Review

Reads your pipeline export and tells you which deals are stalled, stale or wishful.

Meet PulseTakes your pipeline's pulse every Friday.

Works inGrokChatGPTClaudeGemini

$149 one-time kit

The bot's instructions, knowledge file, approval rules and conversation starters, delivered after purchase. You set it up in your own AI account. You can also choose it as one of any 4 bots in the $799 Playbook + 4 Jade Bots bundle or the Cashewleads Standard plan, and it's included in Strategic.

Talk to us

Checkout is handled by Wix. The kit is delivered in your Cashewleads portal after payment.

Watch Pulse work

From request to a result that waits for you.

A short scripted run of Pipeline Health Review: the ask, the working steps, the output, and the moment it stops for your approval. Fictional company, illustrative content.

It always ends the same way: Asks before sharing the review with anyone.

Illustrative demo · fictional companies
PulsePipeline Health Review

You ask: Which deals in my pipeline are wishful thinking?

  1. Reading every open deal
  2. Checking next steps and dates
  3. Sorting real from wishful

Pipeline review · this week

On track
Acme Robotics: next meeting booked, champion engaged.
Wishful
Acme Freight: close date moved twice, no next step.
Stale
Acme Dental Supply: no activity in three weeks.
Awaiting your approval

Read-only review. Change any CRM stages?

The job

Before the weekly forecast call, give it a pipeline export. It looks for the patterns that sink forecasts: deals with no activity in weeks, close dates that keep moving, late-stage deals with no economic buyer, and too much of the number sitting in one deal. You get a short written review and the questions to ask each owner.

What it does

  • Flags stalled deals, slipped close dates and stage-age outliers
  • Spots concentration risk and gaps in next steps
  • Writes a one-page review for the forecast call
  • Lists the questions to ask each deal owner

What it doesn't do

  • Edit deals, stages, amounts or owners
  • Message your reps for you
  • Produce a forecast number and call it accurate
  • Keep your pipeline data outside your account

Approval boundaries

  • Read-only review. It changes nothing in your CRM.
  • Asks before sharing the review with anyone

The kit includes 3 conversation starters for this job, along with the instructions and knowledge file.

Works where you work

Take Pulse to the AI you already use.

Pipeline Health Review runs in Grok, ChatGPT, Claude or Gemini, inside your own account. Here is how each platform holds it, so you know what to expect before you buy. The kit itself has the full instructions.

An overview of where the bot lives on each platform. When you get a bot, we set it up with you in your account and send the instructions, knowledge file and conversation starters with your order.

Grok A Grok Bot template, or a Project on grok.com

Grok Bot template

Plan: Grok Bot needs an eligible paid plan, for example Premium, Super or Ultra on The X Subscription (Plus and Free don't include it), a paid legacy Cursor plan, or a linked SuperGrok or X Premium+ account.

  1. Open the private template link we send with your order. You see a preview of the bot's description, skills and routines on x.ai.
  2. Choose Add to Grok Bot. You need the Grok Bot app to finish. It creates your own copy; you don't get our computer, logins or conversations.
  3. Connect only the accounts the job needs, then start with one of the bot's conversation starters.

Template links are private and sent only with an order; none are published. A Grok Project works too.

Projects on grok.com

Plan: Sign in at grok.com in Chrome or another Chromium browser; xAI notes that other hosts can miss Projects. xAI doesn't publish which plans include Projects, so check your own account.

  1. Go to grok.com/project (or Projects in the sidebar) and create a project named after the bot.
  2. Paste the bot's instructions into the project's instructions.
  3. Upload the bot's knowledge file as a project file.
  4. Start new chats from inside the project, then try a conversation starter. Chats started outside the project don't use its instructions.

Approvals here: In a Grok Project the bot drafts and you send. Grok Bot can work with accounts you connect; its own approval settings apply, and the bot's rules tell the bot to stop and ask before anything is sent, booked, posted or changed.

ChatGPT A ChatGPT Project (any plan), or a GPT in a Business, Enterprise or Edu workspace

Projects

Plan: Available on every ChatGPT plan, including OpenAI's Free plan. Files per project: Free 5, Go and Plus 25, Pro, Business, Enterprise and Edu 40.

  1. Select New project in the sidebar and name it after the bot.
  2. Open the project's more options menu (•••), choose Project settings and paste the bot's instructions.
  3. Add the bot's knowledge file to the project's files.
  4. Start a chat inside the project and paste a conversation starter. Project instructions apply only inside that project.

GPTs (workspaces only)

Plan: As of October 2026, personal accounts (Free, Go, Plus and Pro) can't create new GPTs. Business, Enterprise and Edu workspaces can, where workspace settings allow. Building is web only.

  1. Go to chatgpt.com/gpts and select Create, then the Configure view.
  2. Enter the bot's name and description, paste the bot's instructions, and add the conversation starters.
  3. Upload the bot's knowledge file under Knowledge.
  4. Test in Preview, then save.

OpenAI has announced it will retire custom GPTs in favor of plugins (December 11, 2026 for affected Enterprise workspaces, with other plans expected to follow). Projects are the simpler home for a Jade Bot.

Approvals here: In a Project the bot drafts and you send. If you connect apps in ChatGPT, each app's permissions and action-approval settings apply; the bot's rules still tell the bot to show you the exact draft and wait for your OK.

Claude A Claude Project with project instructions and project knowledge

Projects

Plan: Available to all Claude users, including Anthropic's Free plan, which allows up to five projects. On paid plans, large project knowledge switches to a retrieval mode automatically.

  1. Go to claude.ai/projects and click + New Project. Name it after the bot (Claude doesn't read the name or description).
  2. Click Set project instructions, paste the bot's instructions and save.
  3. In the project knowledge panel, click + and upload the bot's knowledge file.
  4. Start a chat inside the project and try a conversation starter. Only the project knowledge is shared between chats.

Approvals here: In a Project the bot drafts and you send. If you connect other tools to Claude, their permissions are set in Claude; the bot's rules still tell the bot to stop and ask for your OK before anything goes out.

Gemini A Gem today; a Skill as Google moves personal accounts from Gems to Skills

Gems

Plan: Works with a personal Google Account (13 or older; availability varies by country). Work and school accounts depend on the admin's settings.

  1. Go to gemini.google.com, open the sidebar and click Gems, then New Gem.
  2. Enter the bot's name and paste the bot's instructions.
  3. Under Knowledge, click Add files and upload the bot's knowledge file.
  4. Try a conversation starter in the preview, then click Save. The preview doesn't save the Gem for you.

Google says Gems on personal accounts will transition to Skills starting in November 2026, and will move existing Gems automatically.

Skills

Plan: Available without a Google AI subscription. You need to be 18 or older, signed in, with Keep Activity on. Web, Mac and mobile apps.

  1. Go to gemini.google.com, click Customize in the sidebar, then Skills.
  2. Create a skill from a blank template, give it a description, and paste the bot's instructions.
  3. Save it. Gemini can use it automatically when relevant, or type / (or @) in a chat and pick it.

Skills accept reference files only when you upload the whole skill as a SKILL.md folder. Pasting the Instructions is enough to start.

Approvals here: In chat the bot drafts and you send. If you let Gemini use connected Google apps, their permissions apply; the bot's rules still tell the bot to wait for your OK before anything is sent or changed.

Steps checked against each platform's own help pages on October 22, 2026. Platform names are used only to describe compatibility; Jade Bots isn't affiliated with or endorsed by them.

Want it kept tuned for you?

Managed service keeps Pipeline Health Review tuned to your ICP, voice and approval rules month to month: $500/month for up to three bots.

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