Skip to content
MeetingsThe Cashewleads method

Meeting Qualification & Follow-up

Checks each first meeting against your qualification criteria, then drafts the right follow-up.

Meet VeraCalls a meeting qualified only when it is.

Works inGrokChatGPTClaudeGemini

$149 one-time kit

The bot's instructions, knowledge file, approval rules and conversation starters, delivered after purchase. You set it up in your own AI account. Also included in the Cashewleads Standard and Strategic plans and the $799 Playbook + 4 Jade Bots bundle.

Online payment isn't open yet: Buy the kit opens a short order form with Meeting Qualification & Follow-up chosen, and we email you a secure payment link. The kit is delivered after payment.

Watch Vera work

From request to a result that waits for you.

A short scripted run of Meeting Qualification & Follow-up: the ask, the working steps, the output, and the moment it stops for your approval. Fictional company, illustrative content.

It always ends the same way: You confirm every qualification call.

Illustrative demo · fictional companies
VeraMeeting Qualification & Follow-up

You ask: Was yesterday's meeting with Acme Freight qualified?

  1. Reading your call notes
  2. Checking against your qualification criteria
  3. Drafting the right follow-up

Meeting check · Acme Freight

Held
Yes. Right person attended: Director of Fleet.
Real need
Yes. Missed delivery windows, in their words.
Verdict
Held and qualified. Timeline still open.
Awaiting your approval

Follow-up drafted. Send it?

The job

A first meeting only counts if the right person showed up with a real problem. This bot uses the same idea we use at Cashewleads (booked, held, qualified) to check each meeting against your criteria, records why it did or didn't qualify, and drafts the follow-up that fits: next step, nurture or a polite close.

What it does

  • Scores a meeting against your written qualification criteria
  • Records booked, held and qualified with a one-line reason
  • Drafts a follow-up matched to the outcome
  • Keeps a running list of meetings that need a next step

What it doesn't do

  • Mark a meeting qualified without your confirmation
  • Send follow-ups or calendar invites on its own
  • Change CRM stages automatically
  • Judge the person; it checks the criteria

Approval boundaries

  • Drafts the follow-up. Nothing goes out without your approval.
  • You confirm every qualification call
  • Every follow-up email waits for your approval

The kit includes 3 conversation starters for this job, along with the instructions and knowledge file.

Works where you work

Take Vera to the AI you already use.

Meeting Qualification & Follow-up runs in Grok, ChatGPT, Claude or Gemini, inside your own account. Here is how each platform holds it, so you know what to expect before you buy. The kit itself has the full instructions.

An overview of where the bot lives on each platform. When you get a bot, we set it up with you in your account and send the instructions, knowledge file and conversation starters with your order.

Grok A Grok Bot template, or a Project on grok.com

Grok Bot template

Plan: Grok Bot needs an eligible paid plan, for example Premium, Super or Ultra on The X Subscription (Plus and Free don't include it), a paid legacy Cursor plan, or a linked SuperGrok or X Premium+ account.

  1. Open the private template link we send with your order. You see a preview of the bot's description, skills and routines on x.ai.
  2. Choose Add to Grok Bot. You need the Grok Bot app to finish. It creates your own copy; you don't get our computer, logins or conversations.
  3. Connect only the accounts the job needs, then start with one of the bot's conversation starters.

Template links are private and sent only with an order; none are published. A Grok Project works too.

Projects on grok.com

Plan: Sign in at grok.com in Chrome or another Chromium browser; xAI notes that other hosts can miss Projects. xAI doesn't publish which plans include Projects, so check your own account.

  1. Go to grok.com/project (or Projects in the sidebar) and create a project named after the bot.
  2. Paste the bot's instructions into the project's instructions.
  3. Upload the bot's knowledge file as a project file.
  4. Start new chats from inside the project, then try a conversation starter. Chats started outside the project don't use its instructions.

Approvals here: In a Grok Project the bot drafts and you send. Grok Bot can work with accounts you connect; its own approval settings apply, and the bot's rules tell the bot to stop and ask before anything is sent, booked, posted or changed.

ChatGPT A ChatGPT Project (any plan), or a GPT in a Business, Enterprise or Edu workspace

Projects

Plan: Available on every ChatGPT plan, including OpenAI's Free plan. Files per project: Free 5, Go and Plus 25, Pro, Business, Enterprise and Edu 40.

  1. Select New project in the sidebar and name it after the bot.
  2. Open the project's more options menu (•••), choose Project settings and paste the bot's instructions.
  3. Add the bot's knowledge file to the project's files.
  4. Start a chat inside the project and paste a conversation starter. Project instructions apply only inside that project.

GPTs (workspaces only)

Plan: As of October 2026, personal accounts (Free, Go, Plus and Pro) can't create new GPTs. Business, Enterprise and Edu workspaces can, where workspace settings allow. Building is web only.

  1. Go to chatgpt.com/gpts and select Create, then the Configure view.
  2. Enter the bot's name and description, paste the bot's instructions, and add the conversation starters.
  3. Upload the bot's knowledge file under Knowledge.
  4. Test in Preview, then save.

OpenAI has announced it will retire custom GPTs in favor of plugins (December 11, 2026 for affected Enterprise workspaces, with other plans expected to follow). Projects are the simpler home for a Jade Bot.

Approvals here: In a Project the bot drafts and you send. If you connect apps in ChatGPT, each app's permissions and action-approval settings apply; the bot's rules still tell the bot to show you the exact draft and wait for your OK.

Claude A Claude Project with project instructions and project knowledge

Projects

Plan: Available to all Claude users, including Anthropic's Free plan, which allows up to five projects. On paid plans, large project knowledge switches to a retrieval mode automatically.

  1. Go to claude.ai/projects and click + New Project. Name it after the bot (Claude doesn't read the name or description).
  2. Click Set project instructions, paste the bot's instructions and save.
  3. In the project knowledge panel, click + and upload the bot's knowledge file.
  4. Start a chat inside the project and try a conversation starter. Only the project knowledge is shared between chats.

Approvals here: In a Project the bot drafts and you send. If you connect other tools to Claude, their permissions are set in Claude; the bot's rules still tell the bot to stop and ask for your OK before anything goes out.

Gemini A Gem today; a Skill as Google moves personal accounts from Gems to Skills

Gems

Plan: Works with a personal Google Account (13 or older; availability varies by country). Work and school accounts depend on the admin's settings.

  1. Go to gemini.google.com, open the sidebar and click Gems, then New Gem.
  2. Enter the bot's name and paste the bot's instructions.
  3. Under Knowledge, click Add files and upload the bot's knowledge file.
  4. Try a conversation starter in the preview, then click Save. The preview doesn't save the Gem for you.

Google says Gems on personal accounts will transition to Skills starting in November 2026, and will move existing Gems automatically.

Skills

Plan: Available without a Google AI subscription. You need to be 18 or older, signed in, with Keep Activity on. Web, Mac and mobile apps.

  1. Go to gemini.google.com, click Customize in the sidebar, then Skills.
  2. Create a skill from a blank template, give it a description, and paste the bot's instructions.
  3. Save it. Gemini can use it automatically when relevant, or type / (or @) in a chat and pick it.

Skills accept reference files only when you upload the whole skill as a SKILL.md folder. Pasting the Instructions is enough to start.

Approvals here: In chat the bot drafts and you send. If you let Gemini use connected Google apps, their permissions apply; the bot's rules still tell the bot to wait for your OK before anything is sent or changed.

Steps checked against each platform's own help pages on October 22, 2026. Platform names are used only to describe compatibility; Jade Bots isn't affiliated with or endorsed by them.

Want it kept tuned for you?

Managed service keeps Meeting Qualification & Follow-up tuned to your ICP, voice and approval rules month to month: $500/month for up to three bots.

Related bots

All bots